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Purpose and Scope of the Job

Greenpeace East Asia (GPEA) People & Culture (P&C) aims to enable GPEA to drive positive change and empower our people in just and diverse ways to do so. We are strategic partners to different functions of the organisation and support them with care and respect.

The People & Culture Manager (P&C Manager) manages and leads the People & Culture team of one or more GPEA offices. They manage the full spectrum of P&C functions and act as a strategic partner for the organisation. They analyse, design, develop and execute P&C infrastructure to be in compliance within local and organizational requirements. They set up C&B structures, P&C processes & policies, headcount planning and requirements as well as manage the general administration function.

Job responsibilities

- Develop and implement staffing and compensation and benefits strategies in the relevant GPEA office.  Review and facilitate the compensation and benefits to all employees;

- Formulate and implement P&C policies for the GPEA office.  Ensure all P&C policies and processes are aligned with the organization's direction and adapted to local culture; 

- Participate in P&C leaders’ regular meetings in GPEA. Provide input to the P&C Director on P&C strategies within GPEA. Collaborate with the P&C Director and other P&C teams for alignment of strategies across GPEA offices.

- Adopt a proactive approach to the organizational change and respond effectively in alignment with the size and growth of the organization

- Plan, maintain and monitor budgets and expenditure for P&C areas. Delegate responsibility for specific budgets to team members as appropriate and approve expenditures within the authorization limit.

--Responsible for recruitment in the office and implement and evaluate the effectiveness of the recruitment applications on sourcing talents;

- Solve people issues collaboratively with other departments and encourage a partnership working environment with their department heads

- Review and implement the effectiveness of employees’ and offices’ insurance

- Ensure that team meetings are well organised, effective and that minutes are taken when necessary.

- Support Learning & Development team (L&D team)  to provide employee training and development programs. Provide input to the L&D team to identify L&D needs in the office.

- Exercise direct staff supervisory responsibility, handle disciplinary issues, provide guidance and advice to team members across the range of P&C activities and participate in the training of less experienced members. Give clear expectations to team members of the highest possible standards of work. Effectively line-manage team members to ensure maximum performance from each individual. Provide inspiration and motivation to team members.

Job responsibilities

- Exercise direct staff supervisory responsibility, effectively line-manage team members to ensure maximum performance from each individual, handle disciplinary issues when necessary. Organise work plans for each team member and delegate work effectively with due regard to experience, capacity and the need to develop staff. Provide inspiration, motivation, guidance and advice to team members across the range of P&C activities and  training for less experienced members; Give clear expectations to team members of the highest possible standards of work.

- Manage the day-to-day P&C operations in the office. Organise work plans for each team member and delegate work effectively with due regard to experience, capacity and the need to develop staff. Take responsibility for setting deadlines and ensuring these are met. 

- Monitor and record the performance of all team members on regular basis and provide objective and constructive feedback.  Conduct annual appraisals. Take responsibility for setting deadlines and ensuring these are met.

- To resolve conflict between team members and employees.

- Maintain good relationship or network with local government, HR community and consultants

- Monitor the office administration to ensure the smooth running of administrative operation

- Monitor & ensure data integrity of HRIS system, monitor & analyse headcount and turnover statistics

- Ensure the work of the team is effectively and appropriately communicated to the staff, in East Asia offices and internationally.

- Coordinate headcount movement within the office and keep updated record.

- Develop and maintain senior level external relationships, as appropriate.

- Provide support for the Executive Director upon request. Undertake any other duties, appropriate to the post, as delegated by the P&C or Executive Director.

- Perform ad hoc projects when required.

Job responsibilities

Job responsibilities

Competencies Profile

Skills and Expertise required

Human resources

Basic data analysis

Specific Work Environment

Travel required. Good communication skills in English, both written and spoken necessary.

Compensation Info