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Purpose and Scope of the Job

Greenpeace East Asia (GPEA) People & Culture (P&C) aims to enable GPEA to drive positive change and empower our people in just and diverse ways to do so. We are strategic partners to different functions of the organisation and support them with care and respect.

The Assistant People & Culture Officer (Office Admin) (Assistant P&C Officer) is responsible for maintaining an efficient and effective office administration environment. This job is primarily responsible for ensuring compliance with all regulatory, Greenpeace standards / requirements and ensuring the office is maintained in good order.

Job responsibilities

RESPONSIBILITIES

  Office Administration Work:

• Build up administrative structure & work flow for travel management, stationery management, office equipment maintenance, name card printing, related admin payment, courier, office cleaner management.
• Organize  activities for the office, including but not limited to regular happy hour / festival party.
• Organize logistics for staff meetings and trainings as assigned by the P&C Manager.
• Manage office environment and arrange maintenance of office facilities.
• Coordinate the flight and hotel reservations to make sure they are in line with P&C policies.
• In charge of office business license or registration renewals. Manage and maintain a record of the use of the official seal.
• Select supplier / vendor for office admin services and ensure related expense is aligned with the budget and the related finance policies.  Assist the P&C Manager to formulate annual budget and implementation.
• Manage office and warehouse lease contracts. Manage contracts with office administrative service providers.
• Initiate and implement office security policies to ensure the security of office property and employees.
• Carry out other admin duties, including but not limited to office space allocation, layout management, fixed assets purchase, annual fire drill and safety of using electricity and water.
• Assist P&C Manager and P&C Officer to handle new employee on-boarding.

 Other Tasks

• Participate in projects related to office admin as assigned by the P&C Manager or P&C Director.
• To perform any other ad-hoc duties when required.

Job responsibilities

Job responsibilities

Job responsibilities

Competencies Profile

Skills and Expertise required

Specific Work Environment

Compensation Info