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Date:  2 Apr 2024
Company:  Greenpeace East Asia

Purpose and Scope of the Job

The Assistant HR & Admin Officer is responsible for providing day-to-day HR and Administrative supports and services for the organisation.

Job responsibilities

- Provide full spectrum of administration service to the office. Include purchasing and maintaining the office equipment, facilities, furnitures. Follow the procurement and environmental policy. Reception, arrange travel and accommodation of staff work trip.

- Assist in new HR & Admin projects when required.

- Annual insurance renewals for Office insurance, Group Medical insurance, Life & Disability insurance etc, if applicable.

- Assist in organizing employee relations activities to facilitate and promote interdepartmental communications;

- Promote & explain from time to time of HR policies and benefits to employees;

- Coordinate with various departments including IT and Finance for headcount movement to ensure the smooth running of operation;

-  Assist in the annual HR & Admin budget and staff cost budget processes; Assist in recruitment of employment cost control, generate the recruitment budget & expense report when required;

- Organise staff activities to encourage office cohesion.

- Assist the implementation of office maintenance and reconstruction projects.

- Assist the Senior HR&Admin officer to provide services for all office staff including Direct Dialogue Fundraisers, e.g. monthly payroll, pension, insurances, taxation and benefits, personnel database maintenance and generate the letters, contract renewal, etc.; Handle payroll administration, salary tax declaration, pension schemes administration and all other compensation and benefits affairs for office staff; Assist in HR function e.g. facilitate the interview process and new staff orientation programme, handle staff leave record, etc. Assist expat's management, e.g. work permit application, relocation services, etc.
Support/ Coaching/ Leadership

- Provide support to staff development program.

- Maintain an accurate and updated HR record and filing system as well as other records including but not limited to monthly HR-related reports, intranet document library, organizational chart, department monthly update, recruitment section in GP East Asia website, etc.

- Compile and submit statistics or periodic reports as required.

Competencies Profile

Act with integrity
Take Responsibility & Initiative
Work with Others
Prioritize & Organize Work
Strive for Result & Quality
Negotiate with Others (internal & external)
Build Networks (internal & external)

Skills and Expertise required

Specific Work Environment

Travel as required


Job Segment: Payroll, HR, Employee Relations, Procurement, Database, Finance, Human Resources, Operations, Technology

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