Purpose and Scope of the Job

The Administrative Assistant to Directors provides administrative assistance to the Senior Management Team (SMT) and individual Director in the SMT.

Job responsibilities

• Deliver tasks as assigned and under the direction of the Director and the Executive Assistant to the Directors. This includes implementation of projects, organizing meetings, activities, maintaining communications with internal and external stakeholders, overseeing and managing internal workflows and processess, working on and with various organizational systems and platforms.
• Enable the Director to work efficiently and effectively by managing all matters relating to organizing agenda and obligations according to good business practice. Assist the Director to ensure that her/his subordinates carry out their tasks in a timely and efficient manner.
• Coordinate and assist with all aspects of meetings (including skillshares and training) as directed by the Director and the Executive Support Manager, in cooperation with other relevant staff when appropriate and within budgetary constraints, to enable efficient and effective meetings to take place.
• Coordinate briefing notes, background papers and /or internal and external reports, managing documentations as directly by the Director and Executive Support Manager, in order to ensure relevant materials and information are available on a timely basis.
• Assists the Director and Executive Support Manager to maintain an active relationship with other Greenpeace entities, civil society organizations and external stakeholders.
• Create, edit and manage documents, presentations and organizational policies as requested.
• Upon instruction and request, support the Director and the Executive Support Manager with approvals, enquiries and various logistical needs.

Competencies Profile

Skills and Expertise required

Specific Work Environment

Travel as required.

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